Policies

EMS World Expo Disclaimer

EMS World Expo, its contractors, and attending news media may be photographing or videotaping scientific sessions and events at the meeting. By attending EMS World Expo, attendees acknowledge these activities and agree to allow their image to be used by EMS World Expo in association publications, on the EMS World Expo website, and in marketing and promotional materials. Attendees at EMS World Expo waive all claims against EMS World Expo for any liability resulting from these uses.

Cancellation Policy

Cancellation requests for EMS World Expo 2021 must be received in writing by emailing registration@hmpglobal.com or postmarked by 21 days out from meeting. A cancellation fee of $100.00 (or full registration amount, whichever is less) will be deducted from the refund. In lieu of a refund, you may also request a voucher for participation in a future meeting.

Registrants wishing to cancel may instead transfer their registration to someone else without penalty if they send a written request with the replacement person’s name by 5 days before meeting start date.

Cancellations received after date of event will be issued a voucher for participation in a future meeting. If you do not cancel in advance, no refunds will be issued once the event has concluded, regardless of whether you participated in the event.

Cancellations for hotel and transportation reservations must be handled by the individual registrant directly with the hotel, airline, and/or other company.

Credit vouchers may be offered should program be suspended or shortened due to conditions or circumstances beyond HMP’s control, including but not limited to weather, interruptions in internet services, power outages, and any cancellations/modifications related to the COVID-19 epidemic.

Special Needs

EMS World Expo is committed to making its activities accessible to all individuals. If you have special needs as addressed by the American with Disabilities Act (ADA) and need an accommodation, please email masherman@hmpglobal.com.

Children

Under no circumstances will children under the age of 18 be allowed at the conference, any presentations, on the show floor, or in the Exhibit Hall during installation or dismantling.

Sessions

Sessions are subject to change. 

Seating is limited for all session rooms and is available on a first-come, first-served basis.

No individual or entity may electronically record or broadcast any portion of EMS World Expo without prior written consent from HMP. Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions without the express written consent of HMP is strictly prohibited. Press representatives must receive a Press Pass and photo/recording permission from HMP. HMP reserves the rights to any approved audio and video production of presentations at all HMP events.

Liability Statement

Definitions:
HMP is the owner of EMS World Expo. HMP and EMS World Expo are known collectively in this Statement as EMS World Expo. 

I agree and acknowledge that I am undertaking participation in EMS World Expo events and activities as my own free and intentional act, and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgment freely and knowingly and that I am, as a result, able to participate in EMS World Expo events, and I do hereby assume responsibility for my own well-being and safety. 

EMS World Expo plans to take photographs and video material at EMS World Expo events and reproduce them in EMS World Expo educational, news, or promotional material, whether in print, electronic, or other media, including the websites. By participating in EMS World Expo events, you grant EMS World Expo the right to use your name, photograph, and biography for such purposes. All postings become the property of EMS World Expo. Postings may be displayed, distributed, or used by EMS World Expo for any purpose. 

Furthermore, I acknowledge EMS World Expo’s right to crop, splice, treat, and edit any photographs taken of me at EMS World Expo’s sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me. 

I hereby agree to release, defend, and hold harmless EMS World Expo and its agents or employees, including any company publishing and/or distributing the finished product in whole or in part, from and against any claims, damages or liability arising from or related to the use of the photographs, including but not limited to any misuse, distortion, blurring, alteration, optical illusion, or in the taking, processing, reduction, or production of the finished product, its publication, or distribution. 

Copyright Notice

Companies that submit artwork or upload or link any material (including but not limited to images, text, documents, and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret, or other applicable law for the use of such material. (Caution: Many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify, and hold harmless EMS World Expo, its affiliates, and their respective directors, employees, and agents (including, without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys’ fees) resulting from the submitting company’s breach of the obligations set forth in this paragraph. 

All EMS attendees and sponsors grant an irrevocable, world-wide, royalty-free right and license to HMP and EMS and their industry partners, sponsors and supporters to utilize, adapt, modify, reproduce, distribute, publicly perform and display any photographs, video and/or audio (collectively "Media") taken of me while attending any event or function at the EMS for use in promotional, educational, informational, advertising or commercial materials and communications in any form now known or later developed, including but not limited to publications, websites, articles, brochures, books, magazines, newsletters, exhibits, videos, films, social media, advertisements, and training programs (collectively "Materials").  Furthermore, I hereby authorize and consent to the use of my name, image, likeness and voice (collectively "Likeness") in the Media for all Materials or any other purposes deemed appropriate by HMP.

All EMS attendees and sponsors waive any right to be notified or to inspect or approve the Media or any Materials that are created using my Likeness, now or in the future, whether that use is known or unknown to me.  I hereby waive any right to royalties or other compensation arising from or related to the use of the Media or Materials.  I hereby release and hereby agree to indemnify and hold harmless HMP, EMS and their industry partners, sponsors and supporters for any and all claims that I or any third party may have now or in the future for invasion of privacy, right of publicity, copyright infringement, defamation, or any other cause of action arising out of the use, utilization, adaptation, modification, reproduction, distribution, publicly performance or display of my Likeness used in the Media and Materials.  I understand and agree that HMP and EMS are and shall be the exclusive owner of all right title and interest, including any copyright, in the Media and Materials.

Acceptance

By registering for and attending EMS World Expo events, I hereby agree that I accept the terms stated above and indemnify and hold harmless EMS World Expo, its affiliates, and their respective directors, employees, and agents (including, without limitation, any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys’ fees) resulting from attendance at EMS World Expo events.